As a travel manager, you probably know how difficult and complicated it can be to find the best fares, track travel costs, and manage your company's travel plans.
Without the right structure, you will quickly get overwhelmed and things will get out of hand. However, you don't have to do everything yourself as a Travel Management Agency (TMC) can help.
This TMC will save you time and effort and ensure compliance with policies to make the whole travel process easy and comfortable.
If you are looking for the best corporate travel management agency in Aberdeen, you have come to the right place. To help you, we've put together a guide covering the main considerations when choosing a travel management agency and an overview of the top four business/company travel management companies.
Features to consider when choosing a travel agent
Many corporate travel management companies in San Jose offer travel technology to facilitate the booking process or have a dedicated agency to help you book a trip.
However, keep in mind that a local business travel agency with a physical office may not be the best choice to help you manage your company's business travel needs, as they may not have all the features you need to optimize your travel program.
Choosing a travel management agency that doesn't offer all the features you need can get you back on track with the same limitations you've encountered in the past.
Below we've listed the main attributes to look for when comparing travel management companies to save money, protect your business traveler, and streamline your overall travel management program.
- Large Travel Inventory: The tour operator of your choice gives you access to a large inventory of transportation and accommodation options, allowing you to compare prices, dates and offers that best suit your travel needs.
- Integrated Approval Workflow: By integrating your travel approval and travel policy workflow with your organization's travel management platform , you can improve policy compliance and eliminate the need to manage travel and expenses across long email chains.
- Centralized Invoice Collection: Some corporate travel agencies do not operate as a single provider, which means you will still need to collect and coordinate invoices from multiple companies. A travel management company that offers a system that combines all your monthly invoices into one supplier invoice can save you a lot of time and hassle.
- Flexible booking options: Flexible booking options allow companies to make last-minute changes or cancellations of travel dates for free or at a reasonable price.
- 24/7 Customer Service: Unexpected events are unavoidable when traveling on business, and you should know that your travel agent is on hand to help if something goes wrong. Fast and accessible customer support features are key to helping your travelers resolve any issues that may arise.
- Reporting Capability: The ability to access trip data broken down by individual business traveler, mode of transport, booking type, and cancellation helps you perform key cost optimization activities.
4 Best Corporate Travel Agencies for Business Travelers in Aberdeen
Now that you know what to look for when choosing a travel agent or company, let's take a look at some of the best business travel management companies in Aberdeen that have these characteristics.
Here are our top four picks.
1.TravelPerk
TravelPerk is a comprehensive travel platform that manages everything related to your business trip. With TravelPerk, you don't have to worry about bookings, fees, risk management, compliance and more.
Additionally, in 2021, TravelPerk recently acquired UK business travel specialist Click Travel. This acquisition has allowed Travelpark to establish itself in the UK and create unique and unrivaled solutions for businesses in Aberdeen and elsewhere in the country. GREAT BRITAIN.
Here are some other features that make TravelPerk the perfect travel management solution for your business:
- Flexible booking with FlexiPerk: With FlexiPerk you can cancel your booked trip (two hours before departure) and still get 80% of your money back. In addition, the number of undos is unlimited.
- Safety Alerts with TravelCare: TravelPerk's TravelCare feature is a travel safety solution that gives you important and up-to-date alerts about what's happening at your destination. This feature ensures maximum travel safety and ensures you get the help you need in case of an emergency.
- Integrated Travel Policy and Approval Process: You can use this feature to set ground rules and guidelines for how your travel group should book and pay for travel. You can update this policy as often as you like and configure different policies for different trips.
- 24/7 Live Customer Support: TravelPerk's team of travel consultants are always on hand to provide you, your team members or your employees with any assistance you may need during your business trip. You can count on Travelpark's after hours service from real people who respond within 15 seconds.
- Easy real-time expense reports: With TravelPark you can create, access and export expense reports. These reports are flexible because you can search data by person, recoverable VAT, cancellations, and so on. You can use reports to track your travel budget.
- Carbon Offsetting with GreenPerk: Worried about your carbon footprint after your trip? GreenPerk helps you meet your sustainability goals and offset your carbon footprint by raising funds (from every trip you take) and investing in certified sustainable projects.
- Broad global offering: TravelPerk offers a wide range of transportation options (car rental, flights, trains) and accommodation (hotels, Airbnbs) – in Aberdeen or elsewhere in the world.
Other great features that set TravelPark apart are centralized billing, third-party software integration, event management and VAT collection.
Find out how TravelPerk takes the stress out of business travel
2. QA trip
QA Travel is a travel management company with over 25 years of experience providing business travel solutions to organizations across a wide range of sectors across the UK.
QA Travel leverages intelligent travel technology and access to leading travel networks to deliver value to its customers.
Some of the key features of a quality assurance visit are:
- Traveler tracking that lets you find and contact other travelers via email, SMS or mobile app.
- An online invoicing system that allows you to access individual invoices and track your team's travel expenses.
- ATRIIS is a GTP that functions as a booking tool to help you manage your travel plans and save on travel program costs.
- QA Travel mobile app for iOS and Android devices. You can use the app to check in online and get the latest updates on travel changes.
- Travel deals include but are not limited to over 430 airlines and 44 car rental companies.
While QA Travel has convenient features, it still doesn't offer significant travel savings compared to TravelPerk due to TravelPerk's broad offering and exclusive rates negotiated with service providers. TravelPerk offers more comprehensive security before, during and after travel.
In addition, TravelPerk offers better mobile app functionality as you cannot use the Travel QA app to book trips.
While QA Travel's share pales in comparison to TravelPark, TravelPark is even pushing up the high-end corporate fares associated with hotel chains.
3. Monroe's Journey
Munro's Travel provides travel management services to companies in the shipping and energy industries. They have been serving such companies in the travel industry for more than 50 years.
Munro's Travel offers the following features and services for energy and shipping companies based in Aberdeen:
- Air travel at competitive prices in the market.
- Accommodation with special offers at local hotels in Aberdeen and other parts of the world.
- Experience in travel management for shipping and energy companies.
- An in-house team of visa and passport experts review applications from foreign nationals wishing to come to the UK.
- Cost reduction initiatives to help you find opportunities at lower prices.
Although Munro's Travel specializes in organizing travel in the energy sector, they fall short in other areas.
For example, you can't get refunds for canceled trips, refund VAT on trips, get updates on events surrounding your trip or offset your travel carbon emissions, which you can with TravelPerk.
4. Travel to Clyde
Clyde Travel is another travel management company that handles business travel for companies in the shipping and offshore industry.
With over 30 years of experience, Clyde Travel is a popular choice for businesses in Aberdeen.
Here are some of the features and services that Clyde Travel can offer you:
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- Crew travel technology that gives you the visibility and insight to ensure all crew members are in the right place at the right time. - 24/7 support from a dedicated team of account managers and a team of experienced travel consultants.
- Sea and offshore airfare for crew.
Clyde Travel offers a variety of travel management services but could use a better and more user-friendly self-booking tool. Clyde Travel also lacks advanced features like TravelCare, VAT refund functionality, or security solutions.
Ready to choose a business travel agent for your business in Balikpapan?
To give your organization the best possible business travel experience, you need to look beyond local TMCs, as they can only provide a fraction of what you need.
On the other hand, TravelPerk is a travel solution that offers flexibility, 24/7 support, savings, multiple travel options, and more all in one place. This way you have everything you need before, during and even after your trip.
Start using TravelPerk for free today to save time and get the best business travel experience.
The posts of the Top 4 Corporate Travel Management Companies in Aberdeen first appeared on Travelpark.