Between finding the best rates, ensuring compliance, tracking all spend, managing travel risk and meeting sustainability goals, business travel planning can quickly spiral out of control.
So which solution is better? What are travel agencies?
A corporate travel management company (TMC) takes the hassle out of coordinating travel plans and policies and customizing your itinerary. We've compiled a list of the top four TMCs in Colorado and a comprehensive guide:
- Benefits of using a travel agency
- The most important features to consider when choosing a travel management agency
- Four of the best business travel management companies in Colorado
4 benefits of using a travel agency
Whether you're building a promising startup or working for a large corporation, TMC can enhance your travel plan in a number of ways. Just look.
- TMCs simplify the booking process from start to finish: use online booking tools to make it quick and easy for travel agents to find the right flights, hotels, train tickets and more.
- TMCs facilitate rapid post-trip reporting : Access reporting tools to create and share comprehensive travel reports to inform future business trips.
- TMC saves you money: From cheaper flights to better spending management, TMC helps you take full control of your travel budget .
- TMCs must meet policy compliance: They must be able to add to your company's travel policy to ensure your traveling employees stay within budget when traveling for work.
Simply put, a travel agent can simplify the booking process, create a comprehensive travel report and save on travel budgets.
Features to look for when choosing a travel management agency
Typically, managing a trip means dealing with a travel agent in a regular travel agency. This requires constant review of details, complex plans and documents, and a lack of clarity that leaves travel managers wondering if they are getting the best deal.
Travel management changed : Travel managers can now quickly and easily find the best deals from the comfort of their office. Now the biggest problem is finding the best TMC for your business.
Let's break down the six main characteristics we look for in a TMC:
The size of the item
You need a travel management company that offers an extensive list of flights, trains, rental cars and accommodation. You need enough options to compare and choose the dates and destinations of your choice, including low budget travel.
Flexible booking and cancellation options
You may need to make last minute changes to your business trip – your travel agent should be able to accommodate these changes and make arrangements to change or cancel your booking at any time.
Fantastic customer service
Employees may need assistance before or during a trip. Your TMC should provide easily accessible support 24/7 to answer questions and resolve issues. It is important to keep your employees safe when they are traveling and never call unattended.
Take control of your expenses with expense management solutions
Complete cost control is essential to successful business travel management. You need a solution that meets your travel policy, limits travel costs and offers you the best deals.
Dashboard reports and analytics
Comprehensive reports for each trip give you a better overview of your expenses and taxes. You can use this data to evaluate your behavior and make better decisions in the future.
Integrate compliance and approval
The travel management company you choose should help you create custom workflows to review and approve/decline reservations based on your travel policies. This is a non-negotiable feature to improve compliance and ensure you stay within your travel budget.
The 4 Best Business Travel Management Companies in Colorado
Now that you know what to look for, let's take a look at some of the best business travel management options for Colorado-based companies. We've rounded up four of the best corporate travel management companies to help you narrow down your choices and find the right one for your business.
1. TravelPerk
TravelPerk is a complete business travel management solution that takes business travel management to the next level. Designed to give travel managers and employees greater insight into their business travel, TravelPerk simplifies the booking process with a centralized invoicing platform, deep integration with third-party tools, flexible travel options and more. .
Here are some of TravelPerk's best features for all your business trips.
- Industry's best travel inventory : Get unparalleled access to flights, accommodations, train travel, rental cars and Airbnb to ensure you get the best options for your business.
- Flexible booking with FlexiPerk: Cancel flights up to two hours before departure and get an 80% money back guarantee with FlexiPerk.
- Achieve your sustainability goals with Greenperk: Achieve your carbon goals with Greenperk's carbon offset program.
- Travel Compliance and Approval Workflows: Keep travel expenses within budget by adding travel compliance and approval workflows to your platform in less than two minutes.
- Effective risk management with TravelCare: Identify potential risks and prioritize employee safety with TravelCare.
- 24/7 customer support : Keep your employees safe and connected on business trips with TravelPerk's best travel support team with a 15 second response time.
Plus, TravelPerk doesn't just do business travel - it can also help you organize national and international events. Whether you want to manage attendees, schedule reservations, or schedule meetings, TravelPerk lets you do it all.
TravelPerk streamlines your corporate travel program and eliminates the headache of dealing with multiple travel agents. It's a one-stop shop for managing business itineraries without worrying about regulatory compliance, traveler security and travel reporting.
Find out how TravelPerk takes the stress out of business travel
2. Cain's journey
Cain Travel is a boutique travel agency based in Boulder, Colorado. As one of the largest travel management companies in North America, Cain Travel's primary focus is to help you streamline spend management, process and manage travel reservations, and enforce your travel policy.
Cain's Journey is best known for:
- Personalized online booking tool : Use a travel booking tool – SAP Concur or Etta – to suit your travel policy and budget.
- Stay on budget: Increase savings and eliminate unnecessary spending with cost controls and negotiated pricing solutions throughout your inventory.
- Effectively enforce your policies : Set agreements for different aspects of the booking process and block any bookings that violate policies.
- Information Service : Reach out to a 24/7 help desk and get personal advice from travel experts with over 17 years of experience in the industry.
- Do your due diligence : give your employees full transparency about their routes and reduce the risk of a simple trip to get help.
For all these features, Cain Travel also has some critical bugs, including the booking engine. The booking engine on Concur is clunky and doesn't have the best inventory. Additionally, unlike TravelPerk, you cannot track real-time costs during your trip or offset your carbon footprint.
- Travel directly
Direct Travel is a corporate travel management company with multiple offices throughout the United States and Canada. Based in Denver, the company offers a wide range of travel services to meet your needs, from consulting and planning to cost management and analysis.
This is what Direct Travel companies offer:
- End-to-end program management : Work with experienced account managers to plan, review and optimize your travel program.
- Information -driven savings: Get the real-time information you need to book your flights at the best price. Track your expenses with detailed reports.
- Enhanced travel experience: Access the Direct2U mobile app or travel website for up-to-date travel information and 24/7 customer support.
- Global Travel Services: Plan trips around the world with global travel management solutions, supplier information, cost analysis and more.
- Easy Travel Risk Management : Get real-time alerts on all risks and connect with travelers anywhere in the world.
Although Direct Travel is a trusted business travel agency in Colorado, it relies on third-party booking tools for bookings. This means you do not have full control over the planning process provided by TravelPerk's centralized booking tool.
In addition, they lack some of TravelPerk's additional features, such as: B. flexible booking and cancellation, CO2 compensation and event management.
- CM
Corporate Travel Management (CTM) is a global travel management company providing comprehensive travel management solutions for all types of businesses. Its booking technology enables managers and employees to organize trips online.
Let's take a look at some of the features that make CTM a top name in corporate travel management:
- Hassle -free travel app : Book, edit and manage trips on the go with the CTM Travel app on your smartphone.
- Strategic budget control : Use CTM's global buying power to find competitive rates and evaluate your employees' maximum cost savings.
- Powerful Business Analytics: Access a personalized dashboard and work with a dedicated account manager to review and optimize your travel policies.
- Improve compliance : Use the CTM portal to schedule, approve and track bookings. It offers fully integrated travel management solutions.
- Industry Solutions : Choose from multiple options for specific industries such as sports, science, government, small business and more.
Although CTM is a global corporate travel management company, it doesn't quite match TravelPerk's recognizable functionality or industry-leading inventory. No flexible booking guaranteed or 100% match. CTM charges subscription fees, and with TravelPerk you only pay when you travel.
Choose a reliable Colorado travel agency
Finding a reliable travel management partner for your business can be difficult. Luckily, we've made it easy for you by rounding up these four best TMCs for Colorado-based businesses.
Out of these four, there is a clear winner: TravelPerk, an end-to-end business travel management platform with a beautiful user interface, world-class inventory and business travel features that hundreds of customers rely on. Capterra and G2 agree. .
Try TravelPerk today and take full control of your business travel before and after your flight.
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