Business travel is an important part of business for many companies, but it is difficult to manage effectively.
If you're a travel manager or manager, you know that planning business travel is complicated: finding the best fares, collecting and filling out all the invoices, managing last-minute changes, all of this takes time and resources. Also, your task becomes more complex when you need to manage international travel.
And if you decide to outsource this work to a travel agent or travel agent, finding the right one for your business is a challenge in itself.
In this article, we feature the 4 best corporate travel agencies in the San Jose, California area (Santa Clara, Sunnyvale, San Diego) to help you choose the one that best suits your needs.
Features to consider when choosing a travel management agency
Many corporate travel management companies in San Jose offer travel technology to help with the booking process or have agents to help you book your trip.
However, keep in mind that a local business travel agency with physical offices may not be the best option for managing your company's business travel needs, as they may not offer all the features you expect. You need to optimize your itinerary.
If you choose a travel management agency that doesn't offer all the features you need, you'll be faced with the same limitations you faced before.
Here are the top features to look for when comparing travel management companies to save money, protect business travelers, and simplify your overall travel management schedule.
- Comprehensive Travel Inventories – It is important that your chosen travel management company provides you with a complete inventory of transportation and accommodation options, as well as the ability to compare prices, dates and offers that meet your travel needs.
- Unified Approval Workflows – Integrating your travel policies and travel approval workflows with your organization's travel management platform can increase compliance rates and eliminate the need to manage travel and expenses across a long chain of conversations.
- Centralized Invoice Collection: Some travel management companies don't operate as a single provider, which means you still need to collect and reconcile invoices from different companies. Travel management companies that offer a system that consolidates all of your monthly invoices into one accounts payable invoice can save you a lot of time and hassle.
- Flexible Booking Options: Flexible booking options allow companies to accommodate changes in travel dates or cancellations for free or at a reasonable cost.
- 24/7 Customer Support – Unexpected events are inevitable when traveling on business, and you should know that your travel agent can help you if something goes wrong. A fast and easily accessible customer support function is essential to help your travelers resolve any issues they may have.
- Reporting Capabilities - The ability to access travel data broken down by individual business traveler, mode of transport, booking type and cancellation helps you drive necessary cost-raising activities.
Top 4 Corporate Travel Management Companies in San Jose
Now that we've talked about the key features to consider when choosing a travel agency, let's take a look at the best corporate travel agencies for business in San Jose to help you choose the right one. Your needs, travel policies and budget.
1. TravelPerk
TravelPerk is a complete travel management solution that allows you to manage all aspects of your company's business travel.
TravelPerk puts the traveler's experience and autonomy at its core, providing management staff and travelers with all the tools they need to manage business travel, including risk management, easy cancellations and real-time booking payments.
Travelperk acquired American business travel specialist Next Travel last year to book in the US and offer its US customers the best possible care and travel options.
TravelPerk offers many benefits for companies looking to improve their travel management.
- We have the largest inventory in the world, so you can find and choose the most suitable options for travelers while saving costs.
- Flexible booking with FlexiPerk makes it easy to change travel plans even at the last minute: you can cancel a trip up to 2 hours before departure and receive a refund of at least 80%
- Travelers receive safety warnings before and during their trip
- Built-in travel policies and approval workflows simplify the decision-making process, improve compliance, and ensure your travelers stay on budget
- Central billing makes billing faster and easier
- Real-time expense reports simplify expense management
- CO2 compensation helps companies to make business trips more sustainable
- Integration with third-party software helps you sync all your apps and share data (including expense management apps) automatically.
- Event management helps remote and hybrid teams plan meetings and events
Best of all, TravelPerk has 24/7 customer support, travelers will get an answer within 15 seconds; According to G2 reviewers, the quality never fails to impress travelers, allowing them to make changes when needed while relieving stress.
To learn more about how TravelPerk can improve business travel for your business, contact us to schedule a free demo and see the platform in action.
Find out how TravelPerk takes the stress out of business travel
2nd JALB trip
JALB Travel is a traditional Travel Management Company (TMC) based in San Jose.
It is proud to be a minority and women's travel agency that is also ARC/IATAN certified. It offers business and leisure travel management (including cruise planning), meaning it's not a business-focused company.
JALB Travel offers corporate clients the following benefits.
- 24/7 service
- Low service fees
- Credit reports to track unused tickets
- Detailed expense reports
However, JALB Travel does not have a self-booking tool, meaning travelers must rely on the company's agents to book transportation and accommodation.
The agency doesn't offer a centralized billing and reporting tool, or third-party integration with other spending tools, making it difficult for administrative staff. Also, there are no travel warnings for changing health and safety requirements at travel destinations.
3. Direct drive
Direct Travel is a century-old travel management company based in Colorado with two main divisions: business travel and tailored experiences for leisure travelers (including specialty tours and cruises). Direct Travel's business travel division covers most business travel needs. Discounts:
- Active and consultative approach to managing travel accounts
- A personalized Travel Advisor experience
- Dedicated travel compliance technology for business travel policies
- Various cost optimization functions from contract optimization, remaining ticket management, savings bank, etc.
However, it is important to note that Direct Travel uses SAP Concur as their online booking tool. Despite being a solid platform, SAP Concur has its issues and isn't as easy to use as travelers and managers would like, its travel inventory isn't as extensive as TravelPerk's, and it doesn't have any low-cost airlines. Cost and Airbnb. .
Also, it doesn't offer a flexible program with the ability to charge for canceled trips.
4. Business traveler
Corporate Travel is the newest contender on our list of corporate travel agencies serving organizations in San Jose.
Established in the UK in 1999, it is one of the most established companies in the business travel industry. The company currently operates in seven countries including the United States and has launched Melon, an online platform for self-booking, safety information, reporting, spending and policy management.
Some of the other travel services offered are:
- travel allowance
- 24/7 support and dedicated travel agent
- Customized solutions for the needs of different industries
- Reports and tools that enable sustainable business journeys
- Expense monitoring and management of travel policies.
However, TravelPerk offers better third-party integration features and larger accommodation, flight, and car rental options. Corporate Traveler does not allow you to create separate profiles for customers (ie people outside your organization) and make travel reservations.
Sale with move
If you want to make business travel easier for your company, there are many options to choose from, but remember that a local travel agent in San Jose is not, and simply cannot be, the best option. The features you need.
TravelPerk, on the other hand, has a simple and intuitive interface and many features to help you simplify business travel, such as: B. a large inventory, a flexible self-booking platform and a comprehensive travel, security and risk management solution. .
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